Built for med spas

Every call
answered, even
mid-treatment.

Botox questions at 8 PM, consult requests on a Sunday. An AI receptionist answers every call and books it into your calendar.

Count your missed calls
Sunday, 11:20 AMFront desk closed
Caller

Hi, I'd like to come in for a filler consult. Do you have anything this week?

Xenia

I do. I have Wednesday at 10:30 or Thursday at 3:00. Is this your first visit with us?

  • Consult booked Thu 3:00 PM
  • Intake form texted to the client
  • Transcript sent to you
Thursday3:00 PMFiller consult, new client

Where a med spa's revenue slips away.

Each of these leaks starts with demand you already paid for: the ad that made the phone ring, the consult that never booked, the client who never came back.

  • 23%of aesthetic-practice inquiries never get a reply.MyMedLeads, 2.5 million inquiries, 2024
    Every call and web form answered in minutes, day or night, with a booking at the end of it.
  • 22%of med spa bookings end in a cancellation.Mangomint platform data, about 20,000 injectable and filler appointments (vendor data)
    Confirmations and reminders that catch cancellations early, and a waitlist that fills the open slot.
  • 45%of first-time Botox patients never came back for a second treatment.White, Tanzi and Alster, Dermatologic Surgery, 2006
    A check-in at two weeks and a rebook before results fade. In that same study, one follow-up lifted returns from 55% to 67%.

Built around how a med spa runs.

The receptionist goes in first. These are the pieces med spa owners add next, all plugged into the same system and the calendar you already use.

  • A receptionist that never misses a call

    Answers day or night, books consults and treatments into your calendar, and sends you every transcript.

  • Replies to DMs and web forms in minutes

    Instagram messages, web forms and ad leads get an answer and a booking link before they try the next spa.

  • Follow-up after every consult

    A quote, financing options and a one-tap booking link, sent while the client is still deciding.

  • Confirmations and waitlist fills

    Confirms every appointment, catches cancellations early, and offers the open slot to the next client on the list.

  • Rebooks timed to the treatment

    Botox wears off in three to four months and filler in nine to twelve. The reminder goes out before they drift.

  • Good faith exams and consent, routed

    Exams sent to your medical director, with photos and consent captured and filed with the visit.

Everything runs on production-grade cloud infrastructure with the security and compliance practices modern businesses expect. Your data stays isolated, encrypted, and auditable by your team.

What do missed calls cost you each month?

Move the numbers to match your business. The answer is the revenue an AI receptionist is built to catch.

Value of a booked client
Start with one visit. It's the number nobody can argue with.
Today

69 calls go unanswered, and about 21 of them wanted to book.

$11,256a month
$135,072 a year
With every call answered

Those 21 clients get a booking instead of voicemail.

Unanswered rate: MyMedLeads, 2.5 million aesthetic-practice inquiries, 2024 (all inquiries, not only calls). First-visit value: AmSpa 2022 Medical Spa State of the Industry, average spend per patient per visit. Call volume, booking share and lifetime value are starting guesses. Set them to yours.

Up and running in about a week.

We find what to build first, build it, and run it for you. One team from the first call onward.

  1. 115-minute call

    Tell us how you run

    How calls, bookings, and follow-ups work today. You leave knowing the highest-value thing to build first, with a scope and a monthly number.

  2. 2About a week to start

    We build it

    Built on your real phone line and calendar, tested on real calls, and your team trained on it before it goes live. Bigger builds get their own timeline.

  3. 3Ongoing

    We run it

    We monitor it, fix what breaks, and change it as your business changes. Once the receptionist pays for itself, we add the next piece.

  • Flat monthly rate
  • No long-term contracts
  • Cancel anytime
  • Your data comes with you

Hi, this is Xenia. How can I help?

Every call answered.
Every visit confirmed.
Every client
brought back.

Book a 15-minute call. We'll look at how your calls, bookings, and follow-ups work today, and you'll leave with what to build first, a scope, and a number.